For small contractors · Florida-based

Quote requests,
organized.
Follow-ups, ready.

Turn scattered job details into a clear summary, missing-info questions, and a reply your team can review.

We build the workflow kit. Your team runs it and approves every message. Automatic sending and connected tools are separate projects.

Check my workflow See what you receive

$500 one-time pilotOne workflow. One revision. No required retainer.

A request, made usefulDemo example
01 / Customer's request

“Some of our wood fence came down. Can you take a look this week? Not sure how much needs replacing.”

02 / Organized for your team

Fence repair request

Job
Wood fence repair; extent unknown
Requested timing
This week, subject to your availability
Still needed
Address, photos, approximate length
Reply draft

Thanks for reaching out. Could you send the property address, a few photos, and roughly how much fence is affected? We’ll review the details before confirming the next step.

03 / You review. You decide.No price or availability promised. Nothing sent automatically.

Illustrative output from a human-run workflow kit—not a live inbox or software dashboard.

A practical first step

Less starting from scratch.
More knowing what comes next.

For owners who keep rebuilding the same replies and chasing the same missing details. Start with one repeatable process, not a new software stack.

We build your kit

  • Map the request and follow-up process
  • Create reusable templates and a tailored AI prompt
  • Document checks, manual steps, and handoff instructions

Your team stays in control

  • Provide redacted examples and your business rules
  • Enter the request into the agreed workflow
  • Check the draft, approve the price, and send the reply

Already use Jobber or another tool with the feature you need? We’ll check the fit before recommending extra work. A connected workflow needs its own scope.

See exactly what you receive

Concrete examples.
No guesswork about the output.

These use illustrative sample data, not client results. Each shows the input, draft output, and human review step.

03 / Everyday operations

Meeting notes to tasks

Separate decisions, action items, and unknowns instead of guessing missing details.

Explore the meeting example
Clear scope. Clear price.

Start with one workflow.

A free fit check first. A written scope before payment. No required ongoing plan for a handed-off workflow kit.

The starting offer

Contractor Quote Follow-up Kit

Our Admin Automation Starter, focused on one request-to-follow-up process.

$500 one time

Check if the pilot fits

No payment needed for the fit check.

What’s included

  • One workflow map and up to three reusable templates
  • Tailored AI prompt and owner approval checklist
  • Basic SOP and handoff guide
  • One revision round

Typical delivery: 3–5 business days after we receive the agreed materials.

A human-run kit, not connected software.

Your team enters information, runs the prompt, reviews drafts, and sends messages. Automatic SMS/email, API connections, custom software, and integrations are not included. We confirm suitable tools before you pay; any paid software is separate.

Need a larger system, connected tools, or ongoing care?

Operations Document System

$1,500 one time

Up to three related workflows, ten templates, an intake form or tracker, SOP/prompt library, and one revision.

Template and document setup only; connected automation is separate. Typical delivery: 1–2 weeks after agreed materials.

Discuss a document system ↗

Connected implementation

From $4,500

Three–five workflows with scoped no-code tool connections, testing, training, and a 30-day support window.

Client-owned software/API accounts and usage charges are separate. Exact tools, access, deliverables, and price are agreed before payment.

Scope an implementation ↗

Optional ongoing care

From $500 / month

For an existing system that needs agreed maintenance, template fixes, or reporting—not unlimited new builds.

Before enrollment, the written plan defines the maintained workflows, change allowance, support hours, response target, exclusions, and cancellation method. Monthly fees are billed in advance.

Discuss a care plan ↗

Before paying, review the agreed scope and refund policy. Project payments are generally non-refundable after work begins; pre-work refunds may be available minus processor fees. Monthly care is not prorated unless agreed in writing; cancel before the next billing cycle.

From first question to handoff

Know the next step.

  1. 01

    Check the fit

    Tell us the repetitive task. We reply with a practical recommendation.

  2. 02

    Agree the scope

    Confirm outputs, your part, price, and terms in writing. Then pay.

  3. 03

    Build & review

    We create the kit from your redacted examples and check it against the agreed requirements.

  4. 04

    Use the handoff

    Your team gets a guide and keeps final approval. One revision is included in the pilot.

A person behind the process

Practical help.
Clear accountability.

ClearFlow is operated by Aramis, a Florida-based IT and systems operator. We focus on repeatable admin workflows your team can understand—not a black box you have to depend on.

Meet the operator ↗

Your information. Your decisions.

  • Start with redacted examples, never passwords
  • Temporary collaborator access only if the agreed work needs it
  • Your team approves every customer-facing draft
  • Paid tools and usage charges disclosed in the scope
How we handle information ↗
Before you start

A few useful answers.

Will the $500 kit run automatically?

No. Your team enters the request, runs the tailored prompt with an agreed AI tool, reviews the draft, and sends any message. The kit makes that process repeatable. Automatic routing, SMS/email sending, and CRM integrations require a separate implementation scope.

Do I need new software or an API key?

No API key is needed for the Starter kit. We first check what tools you use and what the workflow requires. Any paid AI or other software subscription is separate and must be agreed before payment. Connected projects use client-owned accounts.

Do I have to sign up for a monthly plan?

No. The $500 kit is a one-time project. Ongoing care is optional and only appropriate when there are specific maintenance tasks to do. Its limits, fees, and cancellation process are agreed separately.

What happens before I pay?

We check fit, ask for any needed redacted examples, and agree the deliverables, manual steps, price, and terms in writing. You then receive the matching payment link or invoice. Review the refund policy before paying.

Who approves prices and customer messages?

Your business does. AI output is a draft, not a final decision. We do not promise customer pricing or availability, send unchecked messages, or provide legal, tax, medical, mortgage, or accounting advice.

What if my existing software already does this?

Tell us what you use. If a built-in feature meets the need, we can identify that during the fit check rather than recommend a duplicate system. Any implementation help is scoped separately.

Start small

Tell us the task.
We’ll help clarify the next step.

Free fit check. Response target: one business day. No payment before scope.

Check my workflow ↗

Prefer email? Ask us directly.

Check my workflow ↗